Ordering T-Shirts for Company Events: Fabric, Print, Sizes & Timelines

A company-event T-shirt order is ready for quotation when the supplier knows who will wear it, what the artwork looks like, how many shirts are needed in each size and when the team must receive them.

For roadshow crews, company activities, launches and volunteer teams in Singapore, use this guide to turn a general request for “printed tees” into a clear production brief.

1. Start with the event and the wearer

Separate crew clothing from participant giveaways. Crew shirts may need to identify a role clearly; participant shirts may need a wider size range and an organised collection process.

Share the wearing duration, indoor or outdoor setting, and whether staff need more than one shirt across several days. A one-day giveaway and a multi-day crew uniform should not automatically have the same specification.

2. Compare fabric and fit using the actual model

Browse GiftMart’s event and promotional T-shirts, then compare composition, fabric weight, cut and the available size chart. Cotton, polyester and blended fabrics can all appear in an event shortlist; the model’s construction and the wearer’s needs matter more than the category name alone.

For a cotton option, the Gildan Premium Cotton Adult T-Shirt listing describes 180 g/m² ring-spun cotton jersey and sizes XS–3XL. Confirm the composition for the selected colour and current size availability before approving the order. The listed range does not mean every colour and size is immediately available.

Request a sample where fit or feel is important. Check movement, neckline, sleeve length and opacity under the expected lighting. Ask for care instructions and model-specific evidence for any performance claim you need; do not assume every shirt described as a sports tee performs identically.

3. Ask for a print method that fits the design

Send the artwork with the first enquiry. A small one-colour logo, a full-colour illustration and individual names are different decoration requirements. GiftMart should confirm the suitable method for the chosen fabric, colour, quantity and design.

These are quotation questions, not a promise that every method is available on every model. Ask for a sample or proof appropriate to the order, especially when a large printed area, fine lettering or colour matching matters.

4. Collect sizes against one approved chart

Choose the shirt model before collecting sizes. An “M” from a previous event or another brand is not a reliable substitute for the selected model’s measurements.

1. Share the supplier’s current size chart and measurement instructions.
2. Ask each wearer to compare those measurements with a well-fitting shirt, or arrange fitting samples where available.
3. Collect the chosen size, cut and quantity in one list.
4. Set a deadline and nominate one person to check the totals.
5. Confirm the final size breakdown with the supplier before production.

Keep youth sizes, different cuts and different models as separate lines. Ask about size surcharges, sample arrangements and how late changes are handled. Personalised or printed shirts should not be ordered on the assumption that size exchanges will be available.

5. Allocate spare quantities deliberately

Order from confirmed wearer quantities, then add an agreed reserve by size. Use previous attendance and sizing records where available; avoid adding an arbitrary percentage without deciding which sizes the reserve will cover.

For example, 80 confirmed crew shirts plus eight allocated spares equals 88 shirts. If 20 crew members also need a second shirt for another day, the total becomes 108. This is a quantity-planning example, not a minimum order or recommended spare ratio.

Separate crew, participant, replacement and display quantities. Ask whether a later top-up would have a different minimum quantity, setup cost or delivery schedule.

6. Approve artwork before production starts

Provide the approved logo file, colour references, shirt colour, print dimensions and positions. Include any sponsor logos, role names or participant numbers in the final artwork brief.

• Check the front and back separately, including spelling and logo versions.
• Review the print at its actual dimensions, not only as a large screen preview.
• Ask how the design will sit across the smallest and largest ordered sizes.
• Confirm whether the proof is digital or physical and what it demonstrates.
• Appoint one person to consolidate approval and avoid conflicting revisions.

If a QR code is included, test the proposed printed result at its intended size. A busy background, folds and small print can make a code difficult to use.

7. Work backwards from the distribution date

Give GiftMart the event date and the earlier date when shirts must be received, counted and distributed. The schedule needs room for model selection, stock checks, sizing, quotation approval, any samples, artwork approval, decoration, packing and delivery.

Ask for the achievable timeline for your actual order. Do not treat a general turnaround estimate as confirmation of stock in every required size or of an urgent printing slot.

For several departments or locations, request packing by size, team or delivery point and confirm any extra charges. Check carton labels and counts when the goods arrive so shortages can be raised before event day.

8. Compare quotations on the same specification

Ask each quote to identify the model, fabric, colour, size breakdown, print method, design dimensions and number of positions. Confirm setup, samples, individual names, packing, delivery and applicable GST.

A front-only logo and a front-and-back design are different scopes. If the quote exceeds the budget, ask about a simpler design or another suitable model while keeping the size and deadline requirements clear.

Your event T-shirt quotation checklist

• Company, contact person and event purpose.
• Event date and required receiving date.
• Preferred model or links from the T-shirt printing collection.
• Colour, cut and quantity by size, including allocated spares.
• Artwork, print positions, dimensions and any names or numbers.
• Budget and whether it includes printing, delivery and GST.
• Sample needs, packing instructions and delivery locations.

Send GiftMart your T-shirt brief for a quotation. If the model or print method is undecided, state the event conditions, artwork and budget so the team can check suitable options.

Planning shirts alongside delegate packs or booth handouts? Use our event giveaway planning guide to coordinate audience groups, merchandise quantities and distribution.

Event T-shirt printing FAQs

Which fabric should we choose for a company event?

Shortlist around the activity, wearing duration and wearer preferences. Compare the exact fabric specification and a sample rather than selecting on “cotton” or “sports” wording alone.

Can one order include different sizes?

Provide the quantity for each size and cut. GiftMart will need to confirm availability and any model-specific restrictions or surcharges; do not assume all sizes share the same stock position.

Which printing method is best for our logo?

That depends on the artwork, shirt material and colour, print size and order quantity. Send the actual design so the proposed method, finish and costs can be confirmed together.

What are the minimum order and lead time?

They depend on the garment, stock and decoration requirements. Include the full size breakdown and receiving date in your enquiry to get an order-specific answer.

Can we add shirts after approving the order?

Ask before relying on a top-up. A later batch may require new setup, have different stock availability or arrive after the original delivery. Confirm the change deadline with the supplier.

Updated 30 September 2026. Product specifications, availability, decoration and delivery arrangements are confirmed for each quotation.